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Policies and Catering

Securing A Date 
Clients must provide the full rental fee to secure a date on the calendar. Payment can be refunded for any reason based on the following cancellation schedule. 

Cancellation
12 months prior to your event - 100% refund 
9 months prior to your event - 75% refund 
6 months prior your event - 50% refund 
Within 6 months of your event - 0% refund 

Limitations 
Any event is limited to the space and time that has been rented. Guests arriving prior to the specified rental time will be subject to admission fees. 

Anyone providing a service to the renter or any other contracted rental company must contact the garden's director of visitor services two weeks prior to the event to arrange a delivery and set-up time. It is the facility renter's responsibility to inform contracted vendors of garden policies and expectations. Food items and tableware deliveries may be made through the southeast doors to the kitchen. All deliveries, including flowers, tables, chairs and sound equipment, without exception, must be made through the loading dock near the large garage door along the east access road. No vendor vehicles may be parked on the east access road or in the garage at any time.  

Conduct of Event
Any client seeking to use Lauritzen Gardens for an event will assume full responsibility for the conduct of all persons attending the event. The client will be responsible for any damage done to the premises by the client's guests or independent contractors. All clients will be required to conduct the event in an orderly manner in full compliance with all applicable laws, rules, codes and regulations. No animals are allowed with the exception of those aiding the visually or physically impaired. No bicycles, scooters, skateboards, rollerblades or sleds may be used on the grounds.

Decorations
The visitor and education center includes plant and floral displays. These assets are not to be moved, removed, changed or destroyed in any way. Other than table decorations, no decoration of the facility or gardens is allowed.
All linens, tableware, centerpieces, etcetera, must be rented. 

Nothing, including chart-pak paper, may be tacked, pinned, nailed, taped, etcetera, to any surface of the building or in any garden.  

No signage of any kind is allowed in or outside of the building.  

Candles are allowed only if hooded, drip-less or in glass containers.  

No environmentally harmful, unsightly products or potentially dangerous materials may be used such as rice, glitter, confetti or fireworks, including sparklers.  

Catering

Hap Abraham Catering is the garden's preferred caterer. Their staff is available to prepare breakfasts, lunches, snacks and beverages. Arrangements can be made by calling Hap Abraham Catering at (402) 331-6610. A separate bill for catering will be given. If a client would like to use another caterer, other than the preferred caterer, a $1,000 buyout fee is required 30 days prior to the event. 

Hap Abraham Catering has more than 50 years experience in the catering industry. They have grown from two employees to 150 employees today. Hap Abraham Catering strives to stay on top of the current trends in the culinary world, allowing them to design a menu to suit any budget or need. Visit www.abrahamcatering.com for details. 

Alcohol Policy 
Bottled beer is not permitted in the visitor and education center, although canned or keg beer is acceptable. Between the hours of 9 a.m. and 5 p.m., alcohol for an event must remain in the rented room. For serving possibilities or an estimate, the caterer may be contacted. 

Smoking Policy
The visitor and education center promotes a smoke-free environment. Smoking is strictly prohibited indoors and is only permitted in designated outdoor areas. It is the client's responsibility to inform guests of garden policy.
 

Photography Policy
Photography for the function may take place only during the time of rental unless other acceptable arrangements have been made with the rental coordinator in advance at (402) 346-4002, ext. 261. It is the client's responsibility to inform the photographer of garden policies regarding photography. Please request a copy of the garden's complete photography policy from the rental coordinator.

Lost or Stolen Items
Lauritzen Gardens is not responsible for lost, stolen or missing items. It is the client's responsibility to remove all personal effects within 48 hours of the event. Items left behind will be disposed of after that time. 

Weddings
Indoor weddings are permitted after 6 p.m. only if the facility has also been rented for the entire evening. There is an additional $1,000 charge. Capacity is 150 from mid-May through mid-September in the floral display hall and 125 year-round in the café area. The garden can provide a limited number of chairs or others may be rented. 

Book an Event:    
 
Daneisha Hall      
Rental Coordinator 
(402) 346-4002, ext. 261
d.hall@omahabotanicalgardens.org 




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